Deposit and Confirmation 

1.      The deposit and a signed rental agreement is due at the time of scheduling. The deposit cannot be shared by more than one party. The security deposit shall be refunded to the renter within 30 days after the event less any charges incurred. Renter is responsible for any damages and charges or additional time spent in the facility by guest(s), including time required for cleaning, and will be deducted from the deposit or billed accordingly.

2.      For a confirmed reservation, Renter must deliver a signed agreement along with security and reservation deposit equal to amount listed above (page 1).  Final payments of ALL rental fees and security deposits are due in full at least 30 days before the day of scheduled event. Failure to make payments on time may result in event cancellation.

Cancellations  

If Renter cancels a reservation, rental fees will be refunded as follows:    

100% for more than 45 days;  

50% for day 45 to day 31; 

No refund for day 30 or less.

All security and rental fees are due 30 days before the event and will be refunded to Renter ONLY IF THE EVENT CANCELLATION REQUEST IS RECEIVED MORE THAN 30 DAYS FROM EVENT.  TO BE EFFECTIVE, THE NOTIFICATION OF CANCELLATION MUST BE IN WRITING AND RECEIVED BY A REPRESENTATIVE OF THE RUSTED CHANDELIER EVENT VENUE. 

 

All cancellations will be subject to a $50.00 administrative cancellation fee. 

 

A representative of THE RUSTED CHANDELIER EVENT VENUE may cancel any event at any time for any reason.

 

Ticket Sales / Door Charge

Ticket Surcharge is $1.00 per every ticket sold. This includes all events that charge for entry.

 

We want your event experience to be memorable in all of the best ways! Because our venue is in a historic setting there are some necessary rules and policies that you and your guests will be required to follow, without exception. They are for both you and your guest’s safety and for the preservation of our beautiful venue.

 

RENTAL POLICIES

A. Property Access - 16-hour access is given on day of event, typically starting at 8:00 a.m. and ending no later than 12:00 a.m. sharp. DJ/music must stop no later than 1 Hour before closing. Doors will lock promptly at 12 a.m. so please allow plenty of time for clean-up, tear downs and removal of all personal property, decor, and food.

 

B. Tear Down and Cleanup of Facilities - Client is responsible for removal of all trash, food, personal items, decorations, props, sweeping and cleaning tables. For an additional charge, The Rusted Chandelier will take care of basic cleanup, not including client's removal of decor and personal belongings (See Rental Fees Addendum)

Any items left become the property of The Rusted Chandelier Event Venue.

 

C. Event Coordinator - The Rusted Chandelier does not provide the service of a Day-of- Event Coordinator. Client(s) does retain the right to hire a professional, insured Wedding Planner or Day-of Coordinator.

 

D. Rehearsals - One-hour rehearsal can be scheduled based on our availability of the facility.

 

E. Rehearsal Dinners - We offer an optional catered rehearsal dinner for client’s convenience, held in our quaint, private R&K Banquet Room located next to The Rusted Chandelier, subject to availability (Ask for catering price sheet)

 

F. Vendors - Clients may select their own insured vendors, but must provide us a complete list with contact information for each vendor, and an insurance certificate listing The Rusted Chandelier Event Venue, Shirley Beggs, and Barry Beggs as “additional insured” for each vendor no later than 30 days prior to event.

 

All food vendors must also provide proof of food handling license as well as liability.

 

Events providing catered food or vendors giving away food samples must comply with current Texas Health Department health codes.

 

Food catered from an outside restaurant or person must be cleared through TRCEV staff.

 

In addition, all vendors must represent themselves in logo affiliated attire so there is not confusion with cross staffing between TRCEV and The Hired Vendor.

 

G. Parking – Clients, all guests and vendors are required to park in the designated parking lot only! We want to respect other local business’ parking, please speak to a TRCEV staff member if you are unsure where allocated parking is located.

 

H. Event Insurance - All Clients are required to have day-of-event liability insurance listing The Rusted Chandelier Event Venue, Shirley Beggs, and Barry Beggs as "additional insured" with a minimum limit of $1,000,000. Proof of insurance certificate must be emailed to the Owner no later than 30 days prior to event.

 

I. Security Guard - The Rusted Chandelier Event Venue requires Security Guards at all events due to alcohol and/or number of guests. Security staffing fees shall be charged to client. (See Rental Fees Addendum)

 

J. Alcohol - -ALCOHOL IS ALLOWED IN THE FACILITY, but ONLY as authorized by The Rusted Chandelier Event Venue alcohol policy. (see additional Alcohol Liability attachment)

 

K. Weather / Unforeseen Events - Clients cannot hold Owner responsible for failure to provide the basic facilities and services due to weather, emergencies, catastrophes or interruption of utilities. Should any unforeseen event or Act of God cause Owner to cancel, Owner will reschedule, pending availability, with no penalty.

 

L. SMOKING - TRCEV is a smoke‐free facility. Outside smoking is permitted in designated

areas only.  The use of e‐cigarettes and vapors are prohibited inside the facility.  Minors are not allowed to smoke.  Violation of this no smoking rule will result in an additional charge up to the amount of the deposit.

 

M. CANDLES - Open Flamed Candles are not allowed at TRCEV.

 

O. PETS - No pets are allowed unless prior permission is given by owner, at their discretion.

 

P. GUESTS AND CHILDREN SUPERVISION - At NO TIME shall ANY ONE be permitted to use the staircase and explore the second and third floors. These floors are still in the “design” process and not for the general public to access. Our chandelier is a beautiful focal point and although some guests may be able to reach it, we have a strict NO TOUCH policy to insure its preservation. Our fire place will be lit a Renter’s request (See Rental Fees Addendum) at no time shall any guest sit on the fireplace hearth or reach in to fire place while lit. ALL children must be supervised at ALL TIMES.

 

Q. SEND OFF RESTRICTIONS - No confetti, glitter, sand, or hay allowed on venue grounds, unless authorized by owner. Sparklers are allowed for the sendoff, but must be 20" and used outside only.

 

P. DECORATING - No nails, staples, thumbtacks or hooks shall be used to attach decorations to the historic walls. Cable ties can be used if removed. Free standing decorations encouraged. Any exceptions require pre-approval. The building is over 100 years old and we have worked hard to preserve its beauty NO HOLES of any kind can be made in any of our walls. Any unauthorized hanging of decorations that could damage the walls will result in loss of security deposit as well as additional charges if applicable. 

 

Q. “AS IS” CONDITION - - Client agrees to accept the Facility in its "as-is" condition "with all faults".

 

R. Property Damage or Violations- subject to fines and/or forfeiture of $1000 pre-paid security deposit

 

S. Termination - Owner may terminate this Agreement based upon any one or more of the following events:

  1. Failure of Client to pay the Rental Fee or any other charges due hereunder when the same is due;

  2. Client fails to perform any of its covenants hereunder. In any of the aforesaid events, and in addition to any and all rights and remedies available to Owner by law or in equity, Owner may, with or without further

  3. notice, forthwith terminate the Agreement and expel and remove Client, or any other person or persons in occupancy from the Facility, together with their goods and chanteys,

using such force as may be necessary in the judgment of the Owner or its agents in so doing, without evidence of notice or resort to legal process or becoming liable for any loss of damage which may be occasioned thereby, and repossess and enjoy said Facility, and in addition to any other remedy it may have, Owner may recover from Client all damages it may incur by reason of such breach by Client.

 

T. Amendment - This Agreement may be modified or amended if the amendment is made in writing and signed by both parties.

 

U. Severability - If any provision of this Agreement shall be held to be invalid or unenforceable for any reason, the remaining provisions shall continue to be valid and enforceable. If a court finds that any provision of this Agreement is invalid or unenforceable, but that by limiting such provision it would become valid and enforceable, then such provision shall be deemed to be written, construed and enforced as so limited.

 

V. Waiver of Contractual Right - The failure of either party to enforce any provision of this agreement shall not be construed as a waiver or limitation of that party's right to subsequently enforce and compel strict compliance with every provision of this Agreement.

 

W. Applicable Law - This agreement shall be governed by the laws of the State of Texas.